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Guide to Planning Inclusive Meetings

This pdf guide is to help organize meetings that are inclusive. An area often overlooked by meeting planners, or dismissed as too difficult, is how to make a meeting accessible for people with disabilities. By considering accessibility as part of the planning process, you ensure that everyone can participate and be involved, which means a successful meeting. The guide includes a useful checklist, resources, and a glossary.

Human Resources and Skills Development Canada

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Posted by: eebrooks2 on Tue Nov 23, 2021 at 4:05 p.m.

This document provides several helpful suggestions and action items necessary to plan an inclusive meeting. However, I found the document long and wordy. Additionally, it would have been helpful to suggest alternatives as some of the action items seemed difficult to implement quickly. The link on the Access-ed website did not link directly to the document, which made the resource difficult to find.

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Tools and Resources

It took me several years of struggling with the heavy door to my building, sometimes having to wait until a person stronger came along, to realize that the door was an accessibility problem, not only for me, but for others as well. And I did not notice, until one of my students pointed it out, that the lack of signs that could be read from a distance at my university forced people with mobility impairments to expend a lot of energy unnecessarily, searching for rooms and offices. Although I have encountered this difficulty myself on days when walking was exhausting to me, I interpreted it, automatically, as a problem arising from my illness (as I did with the door), rather than as a problem arising from the built environment having been created for too narrow a range of people and situations.

Susan Wendell, author of
The Rejected Body: Feminist Philosophical Reflections on Disability